Distance Learning Grant Program (DLGP)
Frequently Asked Questions
The following questions were asked during the public hearings, prior to the release of the RFP:
1. Is there a limit to the length of courses?
2. Are 501(c) 3 entities eligible to apply for the grant?
Pursuant to the current eligibility, which reads “Governmental entities and non-profit law enforcement educational institutions, to include community colleges and universities in the California State University and University of California systems,” a 501(c)3 would not be eligible for the first round of funding unless partnered with an agency or an educational institution as described.
3. Can an individual law enforcement agency apply for the funds in order to have training made available specifically for their department?
The grant is designed to award monies to develop and facilitate the delivery of quality training and to increase the equitable access using distance learning. The developed courses must be available and applicable to law enforcement personnel statewide, not individually.
4. I would be interested in learning more about the types of courses POST would consider approving for online delivery under this grant.
With the RFP being out, POST cannot answer any specific questions about what would make a proposal more or less likely to be awarded. POST is very interested in supporting any online delivery of courses in the project topic areas.
5. “Applicants may request up to a maximum of three hundred fifty thousand dollars ($350,000) per program topic area.” Does this mean we would be able to apply for multiple program topic areas and exceed the $350,000 total?
You can apply for $350,000 per topic area. So, if you wish to apply for two areas, you could be eligible for $700,000 in award monies. Each topic area requires a separate application.
6. In the example given on page nine (9) there is an expected cost associated with curriculum development. Where on the budget worksheet would this line item be listed?
Curriculum costs should be reflected in the appropriate budget category for which they are needed. For example, if the recipient agencies intend to use staff employed by the agency, the costs should be displayed and calculated under the budget category “Personal Service.” If consultants or contract employees are to be used, “Operating Expenses” is the appropriate category. For a detailed listing of allowable costs under the program, and the related budget categories, refer to the DLGP Recipient Handbook, available online.
7. When a trainer is partnering with a Law Enforcement Agency who should be represented on the organizational chart? The agency only, or the agency with the independent trainer represented within the chain of command on the chart?
The organizational chart must reflect all personnel who are employed by the implementing/recipient agency and are supported in whole or in part through grant reimbursement. If trainers are used on an “as-needed” basis, only during the course delivery phase, their costs should be reflected under the “Instruction” category of the Course Delivery Budget.
8. Part one (1) – Operating tab of the budget worksheet lists consultants as an operating expense. Is there a specific percentage or dollar amount delineated for this service?
There is not a specific percentage or cap for consultants.
9. If applying for more than one topic area, do we need to submit three (3) entirely separate RFP responses? If we are not required to submit three (3) entirely separate RFP responses, exactly which parts of this RFP do you want us to provide?
A separate RFP is required for each program topic area as they will be scored individually.
10. If multiple topics are applied for within one package do the page limits apply to each individual course, or original page limits apply?
Each topic area will require its own RFP.
11. Page two (2) states: In addition to the hard copy submission, applicants must submit an electronic copy to POST via the electronic submission form available at: DLGP@post.ca.gov. Since it refers to a form being available at this address should this be a website address instead of an email address?
The electronic copy must be submitted to DLGP@post.ca.gov. There is no longer an electronic submission form and that remained in error.
12. Is an electronic signature permissible on any documents within the submission, or are original signatures strictly required?
An electronic signature is sufficient for the application. An original signature may be required if the application is successful and prior to the granting of award.
13. Is there a match for this grant?
14. Are there specific font, size, and spacing requirements listed in the RFP?
There are no specific guidelines regarding font, type, spacing, etc., as long as it is legible and can be clearly read for scoring.
15. Due to the shelter in place order in March 2020, can the program start dates be backdated?
16. What is our responsibility for finding interested participants?
Part of the scoring criteria for this RFP includes the applicant’s ability to demonstrate the organization’s capacity to effectively provide outreach to advertise the training.
17. Is the 9-month performance period the only time the grant would apply or is it the full calendar year e.g. June 2020 to June 2021?
The grant only applies for the 9-month performance period.
18. Can we limit our program to an individual agency?
No. A key component of this grant requires the developed courses be available for law enforcement personnel statewide.
19. If not, what is our responsibility for recruitment across the state?
All training funded through this grant must be available for all law enforcement personnel in the state.
20. Is there any incentivizing from POST or LE agencies to encourage individual officers’ program completion?
Law enforcement personnel who participate in training funded under this program will receive continuing professional training credit hours for completion of the course.
21. Can the program be modularized and spread over several months of sequential modules?
22. If program effectiveness relies on small-group sessions and direct interactions with trainers, will this be considered when evaluating cost-effectiveness?