Innovative Grant Program (IGP)
Frequently Asked Questions
The following questions were asked during the public hearings, prior to the release of the RFP:
1. Where can we get information about the certification process?
Information about POST certification be available on the website and will be spelled out in the RFP.
2. Is there someone we can call to get help on the certification process?
There is an IGP Program coordinator who can assist with certification questions and process.
3. For community groups not normally going through POST certification, how do we get the officers to come to course/training?
Course is to be POST certified. Certified courses are announced through the POST course certification system. Grant applicants need to demonstrate a relationship or capacity to provide training to law enforcement.
4. Are there any regional restrictions?
The proposal is that there is a mechanism built in to determine the awarding of the grants. If awarding of the grants exceeds allotment, we will start looking at the ability to take a Southern California awardee for training in Northern California.
5. Is MOU going to be part of expectation of formalizing from POV of application if coming from a less populated region? Is it more competitive if the applicant comes for a denser population?
Not necessarily. Trying to meet needs of the community no matter the location. Want distribution across the board. Grant applicants need to demonstrate how they will reach their intended audience, and demonstrate the capacity to do so as part of the application process.
6. Will training be limited to instructor taught or can we use online computer-based training?
At this point, we are asking for instructor-based training - on site and in the classroom. However, we are not opposed to looking into viability of a solution online.
7. Does IGP allow the flexibility of being awarded more than $200K if a CBO partners with a PD?
Not as we understand the grant language. The program is very explicit at what award cap is. The hope is that if we develop this sufficiently and successfully, at some point in the future we would be able to grant a higher amount.
8. Can we expect to get information via emails if we signed the public hearing roster?
No. Email sign up is a two step process to prevent SPAM. Interested parties will need to, and are encouraged to, sign up on the website to receive future emails. You can then use the information in the emails to stay informed.
9. Are we able to collaborate with other Awardees?
Each successful Awardee is responsible for reporting award. There is nothing to preclude several grantees from getting together to promote training, but each entity must submit their own grant proposal. Collaboration will not ensure that all grants are awarded, each grant will be scored on its own merits. The concern is over double counting. For example, three grantees show 100 students trained. Total shows 300 but only 100 students received the course. Pairing two four-hour classes to make a 8 hour day for training same individuals should be do-able. 65% of the funds are dedicated to CBOs and that is a major audience for the program. The IGP program is looking for / stressing “innovations.” Collaboration may be part of the innovations. The need to be able to deliver to field (needs to be part of the application information).
10. In relation to goal being to minimize officer related shooting, will there be a place for applicant to discuss how proposed training is connected?
Yes. Grantees will need to provide this information in the application.
11. Is this grant a part of OES?
No. OES is providing technical assistance for grant writing. Additionally, they sent information through their website and email blast mechanism which explains why you may have seen the OES department logo.
12. Are there any restrictions on expenditures like labor and travel?
There are fewer restrictions than for federal grants. We are in the process of developing guidelines.
13. Are there any preferences for working with preferred CBOs or other agencies?
It is encouraged to partner if you find a need for it. POST wants to allow innovation but needs to ensure that CBOs are able to deliver and demonstrate connection to Officer Involved shootings. Monies awarded may be used to develop training and/or to implement training. We are asking that training be delivered in person. However, there could be room to partner with other awardees and present training on same day to save on costs.
14. Who is eligible for awards?
Profit and non-profit CBOs registered in California, Law Enforcement Organizations; Educational Institutions.
15. Do we need to have the capacity to deliver a program throughout the state?
No. One of the items we will be looking at is the ability to teach and to award throughout so that training can occur across the state.
16. If organization can apply for more than one of the five areas, do we need to submit separate applications if we would like to deliver more than one type of training?
Yes. However, it is important to keep in mind that there is a cap to the amount that can be awarded per applicant.
17. Is there a match to award?
18. When looking at measurable outcomes, there should be data and that would come at the end of the grant. Are we looking at presentations or other outcomes?
Yes, base data would be needed. We’re also asking the recipients to identify what some other types of measurable items are. We can look at the resulting change in behavior. Or pre/post before the testing and after the testing, comparable results. One requirement is the number of training courses held and the number of officers trained.
19. What are measurable outcomes?
The measurable outcomes are what you determine the need is for the program you will deliver. For example, it could be a change in behavior or the number of persons trained.
20. Working in the State, we have multiple hurdles within the State approval process and length of time it takes. Is there any chance the RFP will be announced sooner so we can prepare sooner rather than later?
We cannot release any info from the RFP prior to Jan 15, 2019.
21. What is the process to get courses POST certified?
This is outlined in POST regulation. It will be in the RFP. One of workshops will be set up to help successful grantees go through the process.
22. Will the grant cover equipment cost such as simulators?
There is some allocated for equipment costs but it needs to be proportionate to the award.
23. Is a local health department eligible to apply?
24. Is the board who will be making final decision comprised of all POST staff or will it be mixed?
The board will be comprised of POST and OES staff.
25. Will the decision focus heavily on improving communication between community and law enforcement?
That may be an outcome of the process and training. Will ask folks to underline what exactly is the area that is needed for improvement.
26. Is there a cap on indirect costs?
27. Can the training be integrated with tactical Communication PSP?
28. Will the funds allocated be used for the community and law enforcement?
Yes. Grant funds may be used for law enforcement communities including other community affiliations.
29. Are for profit and non-profit Wellness eligible for applying and receiving awards?
Yes. 65 % of the grant funds are set aside specifically for non-profits.
30. Can training be put together as a part I and II in the same prescribed area?
31. Do you allow organizations to submit applications for partners?
The way the grant is structured is there needs to be one applicant and the applicant is the awardee. As mentioned above, there is a concern that the information reported back to POST does not double count the attendance.
32. In the curriculum, can the number of students to be taught be limited?
The grantees would need to identify that information at the time of the application. It should be specified in the grant application.
33. In terms of clarifying the argument to reduce police officer involved shootings, will quantifiable data be available?
Applicants need to provide what outcomes they will measure and how those will be reported.
34. What definition of community policing will POST use?
We are not defining community policing. Applicant will need to define the component on the application i.e. which area they are including and how it applies.
35. Can the course be dual certified to PSP (perishable skills) and the new material?
36. What if we come up with a good course for mental wellness? Will POST provide us with students?
No. Grantees will need to define their capacity to deliver training to intended audience.
37. Will the money be “draw down” or reimbursable?
Reimbursed as to the number of students. There is also a budget for administration and maintaining courses. But we want to incentivize attendance, so the more students that are taught, the more reimbursement is available.
38. Does POST have an estimate on reimbursement time frames?
We do not have that information available yet. It will be included in Grantee information workshops.
39. If we are hosting training with various PDs and SOs. Can we add them after the fact to get reimbursed?
It does not matter where the students come from. You will get reimbursed on the number of students that are taught. Should be a mechanism to make changes to number of students but not to the amount awarded.
40. Is there a way to facilitate contacts with other awardees?
Yes. This is another point on favor of having the courses POST certified. We can then add them to the course catalog and do analysis with others to develop traction.
41. Does POST plan to mirror OES grant administration?
Yes, as much as possible.
42. When one writes the grants, is the information as to what is the intent of the training also documented?
Yes. It should be and should also state where and what the training interest is. We should have mechanism to change number and location of courses. We plan to work with awardees to make this a successful program.
43. Are you prioritizing geographic areas that have high level of poverty and people of color?
There will be a mechanism to rate grant applications, and this information would need to be highlighted in the application and what areas and needs are.
44. How long does it take to get a course to go through the certification process and get certified?
Certification will need about 90 days (under normal practice) and could take a little longer if not familiar with it. Some of this work can be done ahead of time and at the Workshop, get Certification approval.
The following questions were asked after the release of the RFP:
1. "All training shall be in person" - can there be an additional distance education component to the training that supplements the in-person training?
Yes. If there is a proposal that utilizes some type of hybrid format, this is consistent with the goals of the grant to develop innovative training. However, the course cannot be entirely web based.
2. What is the typical time frame to obtaining POST-certification of the training?
Typically we ask for 90 days to get courses certified, but this program will have dedicated staff, so we expect the certification will be much shorter. We likely won’t have a good estimate until we know how many grants are awarded, how many awardees will need to certify courses, and how many courses will need to be certified. We do not expect it will take the regular 90 days.
3. "Grant Recipients may not charge student tuition for any course or workshop developed or instructed under this Program." Can you provide clarification how this would apply to a College setting? If the training is a portion of college curriculum that the students are already enrolled in (paid tuition for), would that be in violation of this provision?
This would not be a violation. The intent of that particular language was to ensure that students would be able to attend the course without being charged directly. Any costs for attendance should be reimbursed under the grant as part of the tuition for attendance. As part of the POST Course Certification process, the Course Budget will include any subventions that are received and this will be used as part of the calculation for the per student cost. To incentivize attendance. grant recipients will receive reimbursement on a per student basis. If there are tuition costs, these should be identified and used to calculate the total cost of a course presentation.
4. Is the purpose of the grant funds to pay for outside experts to provide training to our department based on the course we build?
If this is part of your proposal, you may use outside experts to provide the training with your curriculum.
5. If we already have a POST certified class in one of the areas specified in the grant, can we still apply for the grant with the existing lesson plan? Or is the goal to come up with a new course altogether?
You may use an existing course, assuming it meets the other criteria specified. Or you may modify a course, or create a new course. Whichever path you choose would need to be articulated in the RFP response.
6. What are the areas the grant funding can be used? Can it be used for equipment costs associated with our curriculum?
Please refer to the RFP for funding categories, including the section for equipment.
7. Can the grant be used to pay certification fees for our own employees to be become instructor in a particular area?
Yes, these would be allowable costs under the grant.
8. Is an application that is all equipment – in this case a FOS unit – acceptable for the IGP?
Please review the scoring criteria contained in the RFP. The grant is intended to provide workshops or training to law enforcement officers. If equipment is requested, the applicant must articulate how the equipment will be used to support the objectives of the grant program.
9. If so, should the equipment be over $200,000, can we still apply for the funding to go towards the equipment granting we find funding for the remaining amount. Example, if the FOS is $300,000 – can IGP pay for $200,000, considering that the agency can show that we can secure the additional $100,000 in funding to cover the remainder of the cost?
Equipment would be allowed, but it cannot exceed 10% of the requested grant amount (page 18 of the RFP for more details).
10. We would like to apply to utilize funds from this program to send most of our personnel through a one-day Tools for Tolerance class at the Museum of Tolerance in Los Angeles. However, in reading the grant program requirements, it sounds as though the funds are intended for an agency to develop and/or present a training course, rather than attending an existing course presented by another entity or agency. Would you be able to clarify for us whether our intended use of these grant funds would qualify for consideration under the RFP provisions?
The intent of the IGP program is for grant recipients to develop and deliver training in one of the five program areas. Grant recipients can use grant funds to attend training, as part of the curriculum development, but would need to develop and teach either training courses or workshops as part of the grant activities.
11. The 10% cap on page 18 of the RFP pertains to the programmatic budget. The equipment that will be purchased will be directly used for the training – the participant will be using a Force Option Simulator – it will be a relevant training tool and learning activity. Please advise if this is an allowable expense so we can
apply and plan accordingly.
It would not. The 10% cap is for all equipment. The purpose of the IGP is to fund projects which are focused on the development and delivery of training, not predominately for equipment.
12. If we don’t use entire 4 pages allotted for a section can we use the leftover space in a different section?For example if the problem statement takes up 2 pages, can we use an extra 2 pages in a different section such as capabilities?
No. Each section is limited to the maximum page limit.
13. Are original wet signatures required on all mailed copies of the signature authorization form?
They are only necessary on the original, not the copies.
14. The link to the FAQ page takes me to POST Pass page.Is this the correct link and if so are are non POST members able to create a login?
This was a security setting on the website. It has been resolved.