Team Building Workshop Program
**Notice: TRR Reimbursement Reinstated - Effective July 1, 2019 for FY 2019/20**
The Team Building Workshop (TBW) Program pairs independent specialized consultant services with the management team of a local agency to assist with problem solving, developing organizational goals and objectives, and/or team building within the agency. POST has an approved list of over 20 presenters to present/facilitate the workshop. The facilitation of the workshop by a POST-approved, impartial, non-client agency employee is crucial to the success of each workshop. Only POST-approved presenters, on the provided list, may be selected to conduct the workshop.
Upon approval, the client agency is responsible for selecting a presenter from the list. Once a presenter has been selected and agrees to present the TBW for the organization, the presenter typically starts an interactive three-phase process that includes:
- Identification of Need: The POST-certified presenter will survey the agency to develop preliminary information about the problem(s) and/or issue(s) to be addressed in the workshop, and agree with the client agency how long the workshop will be (16 or 24 hours).
- Workshop Session: Sixteen (16) to twenty-four (24) hours are set aside for group work at a location selected by the client agency. During the workshop, an action plan is developed to solve identified problems, set goals or objectives, and/or team build. The presenter will return the completed TBW Action Plan to POST.
- Follow-up Evaluation: The presenter is required to contact the agency following the workshop to aid in the implementation of action items identified in the Action Plan.
(16 or 24 hour workshop session)
Identification of Need
- Survey of staff
- Organization diagnostics by presenter
- Development of workshop agenda
- Small group work (5-19 participants)
- Complete workshop agenda
- Develop and complete TBW Action Plan
- Agency sends the completed TBW Action Plan to POST
- Client agency starts implementation of action plan
- Presenter monitors action plan implementation
The presenter will work with the agency to complete all three phases, and assist in the implementation of action items described in the completed TBW Action Plan. The agency is required to submit the completed TBW Action Plan to POST.
Team Building Workshops are not a training class and do not qualify for Continuing Professional Training (CPT) credits.
To participate in the TBW Program, an agency must participate in the POST program. An agency is eligible for a POST-approved Team Building Workshop every two years (every other fiscal year).
The following program guidelines are established to ensure equity in the application of Team Building Workshop Program resources:
- POST and the client agency are co-clients of the TBW presenter.
- Information derived during the TBW process may not be released without the prior consent of POST and all workshop participants.
- POST-certified presenters may not contract with TBW client agencies for private consulting services for a six-month period following a TBW presentation.
Beginning May 1, 2017, only online Team Building Workshop (TBW) applications will be accepted. Any application submitted through the US Postal Service or by Fax will no longer be accepted.
Complete the TBW application to apply for a Team Building Workshop. New TBW applications will be accepted on May 1st of each year for the following fiscal year. For example, applications submitted on May 1, 2017 were for the 2017-18 fiscal year. Any approved applications on or after May 1, 2017 allowed an agency to hold a TBW from July 1, 2017 to June 30, 2018.
Once 35 TBW applications have been approved, a waiting list will be created should any approved agency decide to cancel their request. If an approved agency cancels their request, the first agency on the wait list will be granted approval to hold a TBW before the end of the fiscal year.
Applications will be reviewed and approved in the order received on a first come, first served basis. Applicants will be notified if their application is approved or denied within 30 days of the application date.
**New Program Reimbursement Rules - Effective Fiscal Year 2019-20**
Team Building Workshops are now certified under Reimbursement Plan V. Participating agencies will be reimbursed for costs related to employee participation, including hotel costs, employee meals and incidentals (per diem), and travel (mileage). Agencies will only be reimbursed via Electronic Training Reimbursement (eTRR). Any TRR's not submitted through the eTRR system, will be denied.
Agencies, in the past, were required to pay a presenter fee to the selected TBW Presenter. Presenters are now paid directly by POST and this is no longer required. The presenter fee, agreed upon by the presenters, includes the following costs:
- Presenter’s salary
- Presenter’s travel
- Presenter’s per diem expenses
- Conference room costs
- Miscellaneous workshop expenses
In order to be approved, presenters must agree to provide all of the described TBW services for the set fee amount. The length of the workshop session (Phase II), either 16 or 24 hours, will be determined by agreement of the agency head and the presenter. POST will pay the presenter the appropriate fee based on the length of the workshop.
If an agency experiences a compelling need for a workshop due to a management crisis, and all workshops have been allocated for that year, the agency may request an urgency exemption. To request an urgency exemption, the agency head must prepare a letter to the Bureau Chief of the Management Counseling and Projects Bureau providing a clear explanation of the urgent need being experienced. In addition to the letter, a TBW on-line application must be submitted. Applicants for an urgency exemption will be notified if their application is approved or denied within 30 days of the application date.