POST has been asked various questions regarding Training Reimbursement Requests. The following is intended to answer the most frequently asked questions (FAQs):
1.What is a Training Reimbursement Request (TRR)?
Agencies participating in the POST Reimbursable Program who request reimbursement for their employee(s) attending POST-certified training courses shall do so by means of the web-based Automated Paperless Training Reimbursement Request (eTRR) system, which is a program developed from the paper-based POST Training Reimbursement Request (TRR) form.
2.Can I submit a paper TRR?
Paper TRRs are no longer acceptable. As of August 1, 2017, agencies must submit an electronic (e)-TRR within the fiscal year (FY) training was completed.
In exceptional circumstances, with pre-approval by POST, agencies may request reimbursement utilizing a Training Reimbursement form, POST 2-273 (Rev. 04/2015), in lieu of the eTRR. If used, the TRR form may be submitted to the training course presenter at the time of the course, or be mailed directly to POST.
3.How do I complete an automated paperless eTRR?
The Training Reimbursement Request form in EDI must be completed in its entirety in order to submit. To learn how to complete an eTRR, watch the eTRR training video or follow the below instructions:
1. Log into EDI. Sign in using your POST PASS username and password.
2. Click on the “Reimbursement” tab and then click “Enter TRRs.”
3. You will be presented with two options to find the course that you would like to submit for reimbursement. The first option allows you to search for a course within the current fiscal year by clicking “View Presentations.” The second option allows you to enter the Course Control Number (CCN), if you have it available. Once you have entered the CCN, click “View Presentation.”
4. To begin the TRR process, click “Modify Details.”
5. Fill out the “Trainee Status,” “Resident or Commuter,” “Transportation,” and “Allowance Requested.”
- Trainee Status: For each trainee, check the most applicable option indicating the trainee's status. Brief definitions of each status follow:
- Peace Officer - An employee subject to assignment of the prevention and detection of crime and the general enforcement of the criminal laws of this state.
- Records Supervisor - A full-time, non-peace officer who performs law enforcement records supervisor duties 50% or more of the time within a pay period.
- Dispatcher - A non-peace officer who performs duties which include receiving emergency calls for law enforcement service and/or dispatching law enforcement personnel.
- Non-Peace Officer - Is a civilian, non-sworn employee. (See dispatcher or records supervisor, if more applicable).
- Resident or Commuter Trainee
- Resident Trainee - The trainee, while attending the course, takes lodging and meals at or near the course site for the entire duration of the course. Note: A trainee not meeting all the conditions of the resident trainee definition and who resides for only a portion of the course, must be shown as a commuter trainee.
- Commuter Trainee - The trainee will travel daily between his or her department, or normal residence, and the course site.
- Driver of Vehicle - The trainee is the driver of a private, agency, or rental vehicle used for transportation to and from the training site.
- Passenger in Vehicle - The trainee was a passenger in, not the driver of, a private, agency, rental vehicle. If driving was shared by one or more trainees, indicate only one trainee as the driver.
- Other - Check this column if any other mode of transportation, such as commercial air travel, was used.
- Allowance Requested: Checking a column indicates that the agency will pay those associated expenses to or for the trainee.
- Subsistence - Only resident trainees may claim this allowance.
- Commuter Lunch - Only commuter trainees may claim this allowance.
- Travel - Trainee may claim travel allowance if he/she is the driver of the vehicle (not passenger) or if “Other” is checked in column G.
4.How long do I have to submit an eTRR?
Acceptance will be allowed up to 60 days after the end of the Fiscal Year.
5.Where do I submit an eTRR form?
eTRR's must be submitted electronically through EDI.
6.How do I submit an eTRR?
The video provides instructions on how to submit an eTRR (mp4).
7.Where is my missing eTRR?
- The Plan is not eligible for reimbursement
- Trainee is not listed on the course roster
- eTRR was not located for this trainee for this course
- eTRR may have been placed on hold and was not processed during the closing
Questions can be directed to Reimbursement Support, (916) 227-3909
8.Which California Code of Regulations discuss TRRs?
9.How do I locate bulletins that discuss TRRs?
Bulletins are viewable on the POST Website.
10.What are the current rates of reimbursement approved by the POST Commission?
||100% actual salary cost at overtime rate: time and one-half
|Basic Course Subsistence
||$75.00 per day for lodging and meals, or Commuter Lunch
||$8.00 per day
|Subsistence allowance - by location where expense occurred
|All counties not shown below
||$128.00 per day
||$189.00 per day
|Los Angeles County
||$156.00 per day
|San Diego County
||$156.00 per day
|San Francisco County
||$189.00 per day
|San Mateo County
||$189.00 per day
|Santa Clara County
||$189.00 per day
||For current mileage rate, visit CalHR.
||100% or as listed in POST Catalog of Certified Courses
11.POST-approved Training Presenters shall be based on schedules know as "plans." What is reimbursed for each Plan?
||Subsistence (lodging and meals); Commuter Lunch; Travel (mileage); Tuition; Back-fill Salary
||Subsistence; Commuter Lunch; Travel; Back-fill Salary
||Subsistence; Commuter Lunch; Travel; Tuition
||Subsistence; Commuter Lunch; Travel
||Subsistence: Commuter Lunch; Travel, Training Presentation Costs
|Plan VI (Regional Training Plan)
||Subsistence; Commuter Lunch; Travel; Training Presentation Costs
|Plan VII (Regional Training Plan)
||Subsistence; Commuter Lunch; Travel; Training Presentation Costs; Back-fill Salary
Each Plan is subject to the provisions established by the Commission. Below are ways to obtain further information about Training Courses.
- POST Regulation, Commission Procedure D, Catalog of Certified Courses
- By contacting the presenter or course coordinator
- By contacting the POST Course Control Coordinator at (916) 227-4862
12.If a course is Plan N/A, does an agency still need to submit an eTRR?
No. Plan N/A means there is no reimbursement for this course.
13.Is Back-fill being paid upon request?
Plan I, II, and Plan VII (Regional Training Plan) are eligible for back-fill awards upon request by submitting an eTRR and upon approval by POST. Visit Commission Regulation 1015(c) for further information.
14.What is reimbursable for the Basic Academy?
- $75 per day for lodging and meals, or $8 per day for lunch and mileage
- For current mileage rate, visit CalHR.
15.Is per diem reimbursed if training is changed from in-person to online?
If training (i.e., 2-day, 1-week, 2-weeks) is changed from in-person to Zoom/online/virtual per diem is NOT reimbursed so long as there was no per diem costs to the trainee or agency.
16.How do I contact the POST EDI Reimbursement Team?